Call 800-910-4405

Philadelphia • PA • NJ • DE

Request a Quote »

Why Document Destruction Should Be Left to the Pros

Posted Date: May 26, 2017 By: Andrew Blau

Why You Need Professional Shredding

Shredding is a crucial task for the responsible protection of sensitive information about your company, its clients, and employees.

A professional shredding partner can guarantee that personally identifiable information (PII), business secrets and other sensitive information contained in your documents and on your hard drives are safely and securely destroyed. Compared to professional shredding services, manual shredding is inconvenient, costlier and, ultimately, less secure.

Here are the top reasons you should leave your shredding to the pros:

5 Reasons to Use a Professional Shredding Service

Public domain image of a paper shredder via WikiMedia Commons 1. Office shredders are inadequate.

More often than not, the shredded material from your office shredder is fairly easy to reconstruct. Shredded document reconstruction software is available specifically for the purpose of recreating these documents. If your shredded documents are thrown away with the rest of the garbage, you are inviting the bad guys to take them!

2. Manual shredding can cost twice as much as a professional shredding service.

Think about this: the average small office spends 15 minutes of personnel time each day on document shredding. When you take into account wages and benefits for your staff, as well as depreciation and maintenance of the shredder, it costs an average of $95.00 per month to shred with your office shredder. Our scheduled routine services start at about half of this cost.

Visit our Shredding Cost Calculator to learn the true costs of shedding in-house, and how professional paper shredding can save you time and money.

3. Employees shouldn't be responsible for shredding their own information.

A common-sense approach would dictate that lower level employees should not be tasked with destroying sensitive payroll or human resource information. Do you want a disgruntled clerical employee to be able to hand your proprietary information to the competition or otherwise disclose it to the public? The better solution is to thoughtfully select a secure paper shredding service and get the job done right.

4. Routine shredding reduces your risk of a lawsuit or exposure in an audit.

Document shredding, in and of itself, provides no record of compliance. Creating a document retention and destruction policy that includes the use of a professional shredding company's scheduled routine service will demonstrate* that you are not arbitrarily choosing documents to destroy in advance of an audit or lawsuit. In the event of a privacy violation, audit or complaint, you may be asked to produce proof of destruction.

At Shred One, all customers receive an official Certificate of Destruction as proof of your commitment to compliance with a document retention and destruction policy as well as your commitment to security.

*Be sure to consult legal counsel for individualized advice.

5. Secure destruction is a requirement.

The past two decades have seen a dramatic increase in the number of privacy regulations with which businesses must comply. Since 2005, the Fair and Accurate Credit Transaction Act (or FACTA) has required all businesses that offer credit to destroy any and all personal information relating to an individual prior to disposal. HIPAA is a primary concern for anyone handling medical records. Numerous privacy regulations dictate safeguarding standards for the confidential information contained in legal documents, and The Gramm-Leach-Bliley Act (GLBA) requires financial institutions (broadly defined) to safeguard the consumer information they collect. These are just a few of the regulations requiring businesses to safeguard confidential information. In any case, a customized shredding solution provides an essential tool for compliance.

Partner with a Professional Shredding Company

Partnering with a certified, trusted professional is an important first step to ensuring the security of your business accounts and information.

Shred One has been providing professional document destruction services since 2004. We have gained an outstanding reputation for quality, dependability, and first-class customer service as one of the largest independently owned commercial shredding companies in the Delaware Valley, servicing Southeastern Pennsylvania, New Jersey and Delaware. We are AAA NAID Certified Members of the National Association for Information Destruction and adhere to its strict standard operating procedures and code of ethics.

Shred One shredding facility shredderView Our Services

Request a FREE Consultation

Please call (800) 910-4405 or email us to talk with one of our Document Destruction Specialists or to arrange for a consultation.

Get a Free Quote »